Technical brief template for GIS/CAD projects

1 — Project data

Project name

Organization

Project manager

Contact email

Brief date

Brief version

2 — Work description

What needs to be produced?

What will the deliverables be used for?

Work type

3 — Input data

Input coordinate reference system (CRS)

Known errors or problems in the data?

How will data be delivered to the vendor?

USB / external drive Cloud (Drive, Dropbox, OneDrive...) FTP / SFTP Server / database access Other:

Available reference documentation (manuals, standards, examples)

4 — Delivery specifications

Required output format(s)

Output coordinate reference system (CRS)

Work scale / representation

Required geometric precision / tolerance

Layer standard / file naming convention

Does it require specific symbology or print template?

Yes, I have style files (QML, CTB, etc.) Yes, but I only have printed examples No, the vendor can propose

5 — Scope and volume

Geographic coverage area

Approximate area (km²/ha)

Estimated number of maps / sheets

Estimated number of layers / features

Can the scope expand during the project?

No, it's fixed Possibly, with a change order It's likely to grow

6 — Timeline

Desired start date

Final delivery deadline

Critical intermediate dates?

Planned revision rounds

Your team's response time for revisions

7 — Approval and acceptance criteria

Person who approves deliverables

Is this the same as the project manager?

Yes No

Acceptance criteria (when is a deliverable considered correct?)

8 — Special considerations

Confidentiality

NDA required before sharing data Data is government-originated with distribution restrictions No special restrictions

Required software (if applicable)

Other relevant considerations

Technical brief for GIS / CAD projects